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Player-Coordinated EventsLotteries or games sponsored by characters or guilds that require many transfers to come through the Trading Post require a special format. If you are coordinating the event, you should make a list of everyone involved. Just before the event begins, after you know all the names of the people who will be participating, send OGF Sorc e-mail with the information in the following format (eg.):
To: OGF Sorc
Event: Lottery
First, the name you're on with must be an Arena character. Send a cc: on the same mailing to everyone who will be participating, or it will be invalid. If you use bcc: the event will be invalid we need to see all of the names. Late arrivals can't take part in an event that has already been mailed in. Cost to Enter is what each person will transfer to enter the event. If it's a lottery and people enter several times, that's fine. Just put down the cost for a single entry, and a multiple after any names in the People Participating section (see above). People Participating is a list of the people who are playing. Payoff is either a fraction or a percentage of the total entries to certain people. The payoffs must sum to at least one if a fraction (or at least 100%) for the event to be valid. It can be more than that, if the person running the event is paying for his own losses. Each person in the cc: list must read the e-mail before the event is done and the payoff mail is sent. If anyone doesn't, the transfers are all invalid. Thus, you are advised to wait until each person has read the e-mail to start the event, in case the last person pulls out and uses it as an excuse later. By reading this e-mail, each person implicitly accepts the terms of the transfer. If the event in the e-mail isn't what the person told them, or a person doesn't want to be in an event, all involved should e-mail OGF Sorc right away and say so, and the event will be cancelled. Changes can't be made to an event once sent in. The coordinator must send e-mail cancelling the first event and begin a new one if someone leaves. People purposely sending events either to people who don't want to play or to deceive another player into transferring gold may be given an Unsportsmanlike Conduct call, if the situation warrants. When the event is finished and the winner(s) determined, send the following information (eg.):
To: OGF Sorc
Event: Lottery Much of this looks just like the first e-mail, except in this one, you must put "Event Transfers" (or "Event Transfer") in the subject. There should be a list of the actual transfers made, once the game was completed. This is just to inform the participants, because I'll double-check all transfers with the payoffs and entries. Once the second e-mail is sent, the transfers will be made the following Sunday.
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